Job Description

Job Description

Job Description

****Swoon is seeking a highly proficient Administrative Assistant for a 2-year contract fully onsite in Boise, ID!*******

The Administrative Assistant provides high-level administrative support to the Pacific West District Distribution Director while also supporting daily district office operations, primarily based in Boise. This role requires a proactive, highly organized professional who can work independently, manage competing priorities, and communicate effectively with stakeholders at all levels of the organization.

Executive Support

• Provide primary administrative support to the Distribution Director, including:
• Travel and meeting coordination
• Calendar management and meeting scheduling
• Meeting preparation and support
• Ad hoc reporting as requested

Repo r ting & Budget Management

• Prepare monthly dealer reporting and executive-level reporting (annually and as requested)
• Maintain monthly budget and expense reports
• Monitor budget accuracy, ensure expenses remain balanced, and provide recommendations or guidance on budget-related items

Office & Event Support

• Support daily operations of the district offices, with primary responsibility for the Boise office
• Coordinate meetings, events, and district activities
• Serve as a key point of contact for in-office and remote district employees

Typical Work Environment

• Office-based role located in Boise
• Daily interaction with approximately 10–20 employees in the Boise office
• Regular virtual interaction with district employees located throughout the region
• The Distribution Director travels frequently, requiring the Administrative Assistant to work independently, proactively, and with minimal day-to-day oversight

Team Structure

• Reports dire ctly to the District Distribution Director

Why This Role?

This is a unique administrative opportunity with broad visibility across the organization and its dealer network. The role interacts with a wide range of stakeholders—from field representatives to senior leadership—providing valuable insight into day-to-day operations and executive-level decision-making.

Education & Experience

• High School Diploma or GED required
• 10+ years of experience as an administrative assistant supporting senior leaders or executives
• Internship experience accepted as qualifying experience

Top Skills

• Excellent written and verbal communication skills
• Highly self-driven with the ability to work independently
• Strong organizational skills with the ability to multitask and manage multiple priorities

Required

• Proficiency in Microsoft Office Suite (proof of proficiency required)
• Strong Excel skills (proof of proficiency required)
• Financial and business acumen

Preferred

• Experience with Power BI
• Adobe Acrobat experience

Soft Skills & Competencies

• Flexibility to occasionally support needs outside of core business hours
• Strong interpersonal and relationship-building skills
• Ability to maintain confidentiality and handle sensitive information
• Demonstrated initiative and a positive, professional attitude

• Come get Swoon’d!!
\t• Swoon handles the staffing needs of over 80 Fortune 500 clients.
\t• We have won Best and Brightest Companies to Work for in the Nation Award 6 years in a row.
\t• Swoon was also awarded the Inc. 5000 Fastest Growing Private Companies in the US from 2016 – 2020.

Company Description

• Come get Swoon’d!!\r\n\t• Swoon handles the staffing needs of over 80 Fortune 500 clients.\r\n\t• We have won Best and Brightest Companies to Work for in the Nation Award 6 years in a row.\r\n\t• Swoon was also awarded the Inc. 5000 Fastest Growing Private Companies in the US from 2016 – 2020.

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