Job Description

About the Role

Hobbs Properties, Inc. is seeking a proactive and detail-oriented Assistant Property Manager to help manage a portfolio of commercial office buildings and a quadplex. The ideal candidate will play a key role in supporting the day-to-day operations of our properties, enhancing tenant satisfaction, and executing value-add strategies that align with our investment goals. This position offers a dynamic mix of operational, financial, and customer service responsibilities.

Key Responsibilities

Property Operations & Tenant Relations

• Assist in overseeing daily operations of assigned properties.
• Conduct regular property inspections to ensure compliance with operational standards.
• Respond to tenant requests, service needs, and concerns with a high level of professionalism.
• Coordinate tenant move-ins, move-outs, and walkthroughs.
• Support tenant retention efforts and contribute to a positive tenant experience.

Financial Management

• Collaborate with property accounting team to ensure accurate financial reporting.
• Assist in preparing annual budgets, including capital improvement recommendations.
• Manage rent collections, invoicing for operating cost escalations, and tracking payments.
• Help monitor and control operating expenses in line with the approved budget.

Lease Administration

• Maintain lease abstracts and ensure lease compliance.
• Assist with lease renewals and tenant acceptance inspections.
• Ensure all lease-related documentation is accurately recorded in lease administration and CRM systems.
• Support lease negotiations and coordinate with leasing brokers to meet ownership goals.

Vendor & Maintenance Oversight

• Work with the Facilities Manager to manage preventative maintenance programs.
• Assist in negotiating vendor contracts and monitor service delivery.
• Ensure vendors and tenants meet all insurance and compliance requirements.
• Maintain emergency procedures and manuals; ensure life safety systems are functional.

Leadership & Communication

• Report significant operational issues to the President or Director of Asset Management.
• Represent Hobbs Properties professionally within the industry and community.
• Ensure clear and consistent communication with ownership, tenants, and vendors.

Qualifications

• 2+ years of experience in commercial property management or related field preferred
• Strong written and verbal communication skills
• Proficiency in property management software and CRM tools
• Ability to prioritize tasks, manage multiple projects, and meet deadlines
• Professional demeanor and commitment to excellent service
• Familiarity with lease terms and property accounting a plus

Compensation details: 50000-55000 Yearly Salary

PI29dce5863cf4-30492-38221866

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