Job Description

Overview

Division Executive Assistant at ALDI USA. Behind every great deal at ALDI are people working to bring it all together. Our team of administrative professionals tackle the ins and outs of running a well?oiled business as they collaborate and support the operations of our corporate and divisional offices, helping our network of stores and warehouses run smoothly. Ready to join a team dedicated to making the ALDI Difference?

Position details

Position Type: Full-Time

Starting Wage: $30.30 per hour

Wage Increases: Year 2 - $31.20; Year 3 - $32.10

Work Location: Olathe, KS

Hybrid Work Program: This role is eligible to participate in ALDIs Hybrid Work Program, which allows remote work up to 2 days per week (in-office at least 3 days per week).

Duties and Responsibilities

• Provides administrative support in a timely, professional and ethical manner.
• Responds to all divisional media and legal inquiries appropriately in accordance with company guidelines.
• Communicates relevant information with peers and leadership to enable them to fulfill their duties.
• Works proactively to identify, investigate, and report irregularities within designated area of responsibility.
• Conducts training and cross-training of knowledge and expertise within area of responsibility.
• Assists in preparing thorough, accurate meeting notes to provide historical reference for meetings by developing and utilizing well-organized filing and retrieval systems.
• Maintains employee data files, and ensures items are archived and disposed of per company guidelines.
• Maintains an efficient and well-organized filing system for the department.
• Communicates with internal and external contacts, attorneys, third-party administrators, and government agencies as necessary.
• Collaborates with divisional employees and communicates relevant information to direct leader.
• Performs all assigned tasks accurately, efficiently, and in accordance with applicable policies and procedures.
• Complies with ALDI privacy and security requirements and policies if job responsibilities include possible access to confidential and/or sensitive information.
• Other duties as assigned.

Knowledge, Skills and Abilities

• Demonstrates Mindsets, ALDI Acts Competencies and Professional Skills (MAP) as outlined for the role.
• Attention to detail and ability to follow instructions.
• Excellent verbal and written communication skills.
• Ability to prioritize and meet strict deadlines.
• Ability to work independently and in a team environment.
• Ability to stay organized and multi-task efficiently.
• Ability to keep confidentiality as needed.
• Proficient in Microsoft Office Suite.
• Ability to interpret and apply company policies and procedures.
• Ability to understand, reconcile, and substantiate balances in associated General Ledger accounts.
• Proficient in typing and data entry.
• Displays expense and cost control in decision-making.

Education and Experience

• High School Diploma / GED required.
• A minimum of 1 year of relevant experience required.
• Or, a combination of education and experience providing equivalent knowledge.
• Associates Degree in Office Administration or related field preferred.

Physical Requirements

• Work may be performed in an office, remote office or a combination of both where a computer and office equipment may be used as needed to perform duties.
• Regularly required to sit, reach, grasp, stand and move from one area to another.
• Constantly and repeatedly use keyboard/mouse.
• Occasionally required to push, pull, bend, lift and move up to 25 lbs.

Travel

• Local travel required.
• Up to 10%.

Benefits

• 401(k) Plan
• Company 401(k) Matching Contributions
• Employee Assistance Program (EAP)
• PerkSpot National Discount Program

Additional Benefits

• Medical, Prescription, Dental & Vision Insurance
• Generous Vacation Time & 7 Paid Holidays
• Up to 6 Weeks Paid Parental Leave at 100% of pay
• Up to 2 Weeks Paid Caregiver Leave at 100% of pay
• Short and Long-Term Disability Insurance
• Life, Dependent Life and AD&D Insurance
• Voluntary Term Life Insurance

Learn more about the benefits ALDI has to offer.

ALDI is committed to equal opportunity for all employees and applicants. As a proud Equal Opportunity Employer (EOE), we do not discriminate based on race, color, national origin, ancestry, citizenship status, religion, sex, sexual stereotyping, sexual orientation, gender, gender identity, gender expression, age, marital status, mental or physical disability, medical condition, genetic information, military or veteran status, pregnancy (which includes pregnancy, childbirth, and medical conditions related to pregnancy, childbirth, or breastfeeding), or any other protected characteristic. Employment may be contingent upon ALDI's receipt of an acceptable and job-related drug test, motor vehicle report, and/or reference check, as applicable and permissible by law.

Job Details

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Administrative
• Industries: Retail

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Job Tags

Hourly pay, Full time, Temporary work, Work at office, Local area, Remote work, 2 days per week, 3 days per week,

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