Job Description

Job Description

Job Description

Robert Half is seeking a skilled and detail-oriented Event Coordinator to join our client's dynamic team. This contract role offers an exciting opportunity to support and manage diverse corporate events, ensuring seamless execution from start to finish. If you thrive in a fast-paced environment, are highly organized, and have a creative mindset, we encourage you to apply and contribute to delivering exceptional events for a well-established organization.

Job title: Event coordinator

Contract Type: Contract

Opportunity for hire: Potentially

Duration: 6 months (potential for extension)

Location: Seattle – Hybrid (25% onsite)

Schedule: Full-time, 40 hours per week, Monday–Friday (occasional overtime during event weeks), Pacific Standard Time

Pay Range: $30–35/hour

Software Required: Salesforce, C-Vent, Smartsheet, Microsoft Office Suite, SharePoint, onsite badge printing technology (Zebra printer preferred)

Onboarding Requirements: Background Check

Job Description/Responsibilities:

• Collaborate on external-facing events and provide support for occasional internal events.

• Conduct research for event logistics, including venues, restaurants, swag, and more.

• Assist in event execution and travel for onsite support as required.

• Document event processes, develop templates, and contribute to organizational consistency for the events team.

• Take ownership of smaller events, including dinners or receptions, based on experience.

• Manage event registration preparation via C-Vent.

• Handle menu planning and orders with focus on dietary requirements and restrictions.

• Coordinate supply orders, inventory management, and swag research.

• Participate in frequent video calls to facilitate collaboration.

• Perform packing, shipping, and inventory tasks, with occasional physical labor (e.g., lifting boxes).

• Minimum of 2 years of experience in event coordination, logistics, or relevant administrative support roles.

• Demonstrated organizational skills with a high level of attention to detail.

• Strong written and verbal communication capabilities.

• Ability to manage multiple tasks simultaneously and meet tight deadlines.

• Proficient in using event registration software (C-Vent experience preferred).

• Familiarity with Salesforce, Smartsheet, and SharePoint.

• Willingness to travel and provide onsite event support.

• Comfortable completing physical tasks as necessary for event setup.

• Creative mindset and knowledge of innovative event trends.

Job Tags

Similar Jobs