Job Description

Job Description

Basic Information

Role:

Payroll Specialist

Department:

Human Resources

Reports To:

HRIS/Payroll Manager

Direct Reports:

None

Pay Grade & FLSA Status:

6, Exempt

Expected Hour of Work:

Non-shift scheduling, and may require working long hours and weekends from time-to-time as work load requires

Location:

Owensboro

Travel Requirements:

Estimated 5%

Invoice Approval Limit:

$XX,XXX

Revision Date:

8/11/2025

Role Details

Summary:

The primary function of this role is to ensure the timely and accurate processing of the location’s payroll along with the ongoing testing/compliance of any payroll system changes.

Responsibilities:

• Process payroll for plant employees, ensuring accuracy, timeliness, and compliance with collective bargaining agreements and company policies.
• Interpret and apply union contracts to payroll processing, ensuring proper wage calculations, differentials, overtime, and other negotiated benefits.
• Serve as the primary point of contact for payroll-related inquiries from employees, management, and union representatives, providing clarification on payroll calculations and deductions.
• Maintain accurate payroll records, including timesheets, adjustments, and union-related deductions, ensuring compliance with federal, state, and local labor laws.
• Support audits by maintaining detailed records, keeping standard work processes up to date, preparing necessary reports, and responding to inquiries from internal and external auditors.
• Identify and resolve payroll discrepancies by analyzing information, investigating issues, and making corrections as needed.
• Train supervisors and other individuals in time keeping system when they transition into their roles and consistent updated training when necessary.
• Collaborate with cross-functional teams to streamline payroll processes, improve efficiencies, and enhance compliance with regulatory requirements.
• Stay current with changes in labor laws, tax regulations, and union agreements to ensure payroll practices remain compliant.
• Perform other duties as directed by the Payroll Manager and HR leadership.

Requirements:

• Education: HS Diploma, Bachelor's Degree in HR or related field preferred
• Technical Experience: 3 + Year of payroll experience, 5+ preferred
• Management experience not required
• Manufacturing: None, 5+ years experience preferred
• Training/Certificates: None, PHR or SPHR preferred
• Other Preferred: Experience with complex payroll systems, particularly in a Union setting. Experience with ADP/E-Time

Competencies

Communication

• Level 3 – Ability to deliver oral and written communications that make an impact, and ensure that information is passed on to others who should be kept informed.

Teamwork and Collaboration

• Level 3 – Ability to work cooperatively with others on a team and to deal with conflicts, confrontations, and disagreements in a positive manner, which minimizes personal impact.

Managing Performance

• Level 3– Ability to respond positively to guidance and criticism, and welcome growth opportunities.

Strategic Thinking

• Level 2 – Ability to anticipate the implications and consequences of situations and take appropriate action to be prepared for possible contingencies.

Business Acumen

• Level 2 – Understands financial implications of decisions within role and department, and able to make appropriate recommendations.

Service Oriented

• Ability to demonstrate significant skill and desire for satisfying internal customers.

Other Important Items

Scope of Role:

The descriptions contained herein are intended to describe the general nature and level of work being performed by people assigned to this role. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel in this classification. Other duties or responsibilities may be added at management’s sole discretion.­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­ Moreover, this description excludes the marginal functions of the position that are incidental to the performance of the fundamental job duties. Employees are expected to follow any job-related instructions and to perform any other job-related duties requested by the supervisor.

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. In accordance with the Company's ADA Policy, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This job operates at times in a manufacturing plant environment. This role routinely will be required to walk up and down stairs, observe through vision and hearing, and may be exposed to heat, cold, and loud noises intermittently.

This job also operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. The noise level in the work environment is usually moderate.

While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or finger, handle, or feel objects, tools or controls. The employee is frequently required to stand; walk; sit; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, color vision, peripheral vision, and the ability to adjust focus.

At Will Status:

This document does not create an employment contract, implied or otherwise. Employees in this position are employed “at will.”

EEO/ Affirmative Action:

The Company is committed to providing equal employment opportunity for all applicants and employees. The Company will not discriminate against any employee or applicant on the basis of race; color; sex (including sexual orientation and/or gender identity); marital status; pregnancy, childbirth, or related medical conditions; creed; religion; national origin; citizenship status; ethnicity; age; disability; genetic information; HIV/AIDS status; veteran or service member status; or any other category protected by federal, state or local law. It is the Company’s policy not to request any employees genetic information or to make any employment decision based on genetic information.

The Company is committed to advancing the principles of equal employment opportunity through its affirmative action plan which it maintains in accordance with all legal requirements in order to provide equal employment and advancement opportunities to all employees and applicants for employment with the Company regardless of their race, color, gender, disability, and veteran status.

Job Tags

Similar Jobs