Job Description

Why You Want to Work Here:

This role is ideal for a detail-oriented, proactive professional looking to support office operations in a dynamic environment. You will help keep the office running smoothly by managing administrative and event-related tasks.

Responsibilities of the Office Assistant:

• Maintain organization and cleanliness of shared spaces, including the copy room, kitchen, conference rooms, and common work areas
• Coordinate with building management for cleaning, repairs, and maintenance
• Assist with scheduling meetings and managing calendars
• Organize and maintain both physical and digital records
• Monitor and order office and kitchen supplies as needed
• Operate office equipment such as printers, copiers, scanners, and network systems
• Greet and assist guests upon arrival
• Assign and track employee access cards and key fobs
• Provide support for staff meetings, mail/package distribution, and general office upkeep
• Assist in the coordination and preparation of office events, including setting up and cleaning conference rooms and kitchen areas
• Ship materials, swag, and signage with attention to detail to ensure accuracy
• Provide in-house printing support as needed
• Attend and support all DC-based events in person
• Occasionally assist with non-DC events as required

Qualifications of the Office Assistant:

• College degree preferred but not required
• Clear, professional communication (written and verbal)
• Proficient in Outlook, Word, Excel, Slack, Dropbox, and Zoom
• Proactive and willing to take on diverse responsibilities
• Discreet with sensitive information; maintains confidentiality
• Highly organized with keen attention to detail
• Self-sufficient, dependable, and follows through on tasks
• Punctual, reliable, and team-oriented

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